Regatta entries

As a coach, you enter all your sailors into a regatta at once – with a single wizard, instead of filling in a separate form for each crew.

One form

You tick the crews on a list, and their entry forms are already filled in with the crew details.

One payment

The entry fees of all entries are combined into a single payment, which you settle with one transfer.

One set of invoice details

If the organizer issues invoices, you enter the invoice details (e.g. your club’s) once for all entries.

One confirmation

You receive one e-mail confirming all the entries, with the entry form and a calendar event.

Before you start

Every sailor you enter needs a crew in your account – see Adding sailors. If the organizer collects coach details, also fill in Coach → My details.

Enter many sailors at once

1. Open Entries → Send new regatta entry, find the regatta and click Send entry.

   

2. Select crews – tick all the sailors you want to enter and click Next.

   

3. Entry details – each crew has its own form, filled in with its details. In each of them, choose the Division and check the fields marked with an asterisk. You collapse and expand a form by clicking the sailor’s name. If the organizer collects coach details, each form has a Coach card, and if they issue invoices, a single shared Invoice details card appears below the forms. Accept the terms and click Next.

   

4. Review and submit – check the regatta details and the total Entry fee for all entries. Click Submit entries.

   

Once sent, you see the message Your entries have been successfully submitted. and Upwind24 opens the entry details in Entries → My entries.

Tip

Changes made in the entry form – e.g. an added license – can be saved to your crews right away. Keep Save these crews to my account to speed up future entries ticked in the last step, and you won’t need to enter them again for the next regatta.

Pay the entry fees

If the regatta is paid, Upwind24 creates one payment for all the entries you sent.

• The entry details show an Entry fee summary with the Proceed to payment button. Only the person who submitted the entries – you – can pay.
• All payments are listed in Profile → Payments. The table shows the date, name, status (e.g. Pending or Completed) and amount, and the Pay and Invoice buttons let you pay or download the invoice.

Entry limit

If the regatta has an entry limit and your entries exceed it, the extra entries reach the organizer as unconfirmed. The organizer decides whether to accept them.

Questions and answers

Can I enter sailors racing in different divisions at once?

Yes. You choose the division separately in each crew’s form, and the summary in the last step shows the entry fee for each division and the total.

Will my sailors see the entries I sent?

The confirmation e-mail goes to the address of your account. However, sailors (or their parents) who accepted the crew invitation see the entry in their own My entries, and all participants see it in the entry list in the Entries tab of the regatta page.

Next steps

Results archiveCheck your sailors' results and rankings.

NotificationsGet notified about your club's start lists and results.