Access permissions

A regatta is rarely managed by one person. On the Permissions tab you invite the race office, the race committee, judges and the people responsible for results – and give each of them access only to the modules they need. For example, the race office can handle entries and invoices, while judges get only the jury panel.

Before you start

• The tab is available to the regatta owner and to managers with access to the Access module.
• The number of managers depends on the regatta plan (from 1 in the Starter plan to 15 in the Professional plan). The regatta owner does not count towards the limit.

Add a person to manage the regatta

1. In the panel menu, in the Regattas section, choose the regatta from the list and click Permissions.

2. Click Add regatta access. If the button is inactive, the manager limit of the plan has been reached – the Upgrade your plan link in the warning above the table leads to a higher plan.

3. In the Add regatta access window, enter the User email address.

4. In the Accessible modules field, select the modules the person should use (the modules are described below).

5. Click Save access. You will see the message Regatta access has been granted successfully. and the person appears in the Users with regatta access table.

The invited person receives an e-mail about the regatta access:

• If they already have an Upwind24 account, the access works right away – the e-mail and the panel notifications contain a link to manage the regatta.
• If they don’t have an account, the e-mail contains a registration link. After creating an account with the same e-mail address, the regatta access is assigned automatically.

The Event Manager account type is required

Regattas you have access to are shown in the Regattas section of the panel menu, and only Event Manager accounts see this section. Ask the invited people to add this account type in their account settings – otherwise they won’t see the regatta in the panel.

Access modules

Each module corresponds to a regatta tab in the panel menu:

Module	What it gives access to
Information	Edit regatta – name, dates, classes, description, venue, documents, logos and publication of the regatta page
Settings	Settings – the General card and the cards of the other modules the person has access to
Access	Permissions – inviting more people and changing their permissions
Entries	Entries – the list, confirmation, payments, import and export of entries
Notice board	Notices – publishing notices on the notice board
News	News – articles on the regatta page (in plans with news)
Divisions	Divisions and fleets – divisions, fleets, categories and start lists
Scoring	Scoring – races, entering and publishing results
Invoices	Invoices – entry fee invoices and the payment list (in plans with invoicing)
Jury	Jury – requests for consideration, decisions, time limits and RRS 42 penalties (in plans with the jury panel)

Modules not included in the regatta plan (e.g. Invoices or Jury) are not shown in the list.

Settings combine with other modules

The Settings module on its own gives access only to the General card. To let a person change, for example, the entry settings, select the Settings and Entries modules; the jury settings require Settings and Jury, the start list settings – Settings and Divisions, and the scoring settings – Settings and Scoring.

Change or remove access

The Users with regatta access table shows each person’s e-mail address and modules.

• Click Edit to change the modules – the changes apply as soon as you click Save access.
• Click Remove to revoke the access. Upwind24 asks for confirmation, and the person immediately stops seeing the regatta in their panel.

Sample permission sets

Role	Modules
Race office	Entries, Invoices, Notice board
Race committee	Divisions, Scoring, Notice board
Chief judge / jury	Jury, Notice board
Results keeper	Scoring
Co-organizer	all modules

Questions and answers

Can a manager delete the regatta or change the plan?

No. Only the regatta owner – the person who created it – can delete the regatta and upgrade the plan. Managers, even with access to all modules, cannot do it.

The invited person doesn’t see the regatta in the panel. What should I check?

Check that the person is logged in to the account created with the e-mail address the invitation was sent to and that they have the Event Manager account type. They will find the regatta in the drop-down list of the Regattas section of the panel menu.

What’s next?

EntriesManage entries, import them and export them to files.

Jury panelAccept requests for consideration and publish jury decisions.